Our St. James the Apostle facilities are utilized throughout the year for a myriad of events hosted by our parish ministries, as well as a few community ministries which have been pre-approved by our Parish Council. We do not rent our facilities, nor do we rent our tables and chairs for usage.

Parish ministries and pre-approved community ministries may use the forms below to schedule, change or provide setup needs for an event. Please complete and submit the appropriate form needed to our Communications Coordinator, Lisa Gilligan, at the Ministry Center or return via email to lisa@stjamesge.org. Requests will be processed within 2-3 business days and requests are not approved until confirmation is received from Lisa Gilligan.

IMPORTANT INFORMATION for Fall 2021: At this time we are processing facility usage requests for Tuesday, September 7 to Friday, December 31, 2021. We will open facility usage requests for January 1 to June 30, 2022 later this fall. Updates will be posted on this website.

For all parish and community ministries, the following diocesan COVID directives for the usage of facilities remain in place (subject to change):

  1. All facilities must be sanitized after usage.
  2. All unvaccinated persons must wear a mask while indoors.

Therefore, based upon these current protocols, we ask the following of you:

  1. Please wipe down any chairs and tables used at your event after it is completed.
  2. Please refrain from offering any food hospitality at your indoor meetings. By its nature, consuming food together requires all people to remove their masks indoors for a length of time, regardless of their vaccination status (which we cannot inquire about), within close proximity to one another. As such, we will not yet resume hosting these types of food hospitality events indoors. We will reassess this decision as the year progresses and inform you when it changes.

Facility Usage Forms

Below are the forms most commonly used by our ministries and organizations.

To Request Usage of a Room:

Fall 2021.Facility Usage Request FormDownload

To Make a Change or to Cancel a previously scheduled event:

Fall 2021.Calendar Change Request FormDownload

To Indicate Setup Needs for a previously scheduled event:

Fall 2021.Setup Follow-Up FormDownload

To Request Pre-Approval for a Fundraising Event: 

2021.22 Fundraising Request FormDownload

A downloadable explanation of the St. James Fundraising Policy is available below:

2021.22 Fundraising PolicyDownload

Additional Facility Usage Forms

  • To request to schedule a parish event at an offsite location, download a printable form to complete and submit to lisa@stjamesge.org.
Fall 2021.Offsite Event FormDownload
  • To add a keyword to be listed in the header of the event calendar, download a printable form to complete and submit to lisa@stjamesge.org.
Fall 2021.Keyword FormDownload

Helpful Guides When Using Our Facilities for an Event

  • For helpful guidelines and practical information about utilizing the St. James Hall Kitchen (when food service resumes) download the guide below:
2021.22-st.-james-kitchen-guidelinesDownload

The three standard Setup Options for St. James Hall 1 are as follows:

St. James Hall 1 Default Setup

St. James Hall 1 Theatre Style

St. James Hall 1 Hospitality Style

The standard Setup Option for St. James Hall 2/3 is as follows:

St. James Hall 2/3 Default (Undivided)

St. James Hall 2/3 Divided