Our St. James the Apostle facilities are utilized throughout the year for a myriad of events hosted by our parish ministries, as well as a few community ministries which have been pre-approved by our Parish Council. We do not rent our facilities, nor do we rent our tables and chairs for usage.
Parish ministries and pre-approved community ministries may use the forms below to schedule, change or provide setup needs for an event. Please complete and submit the appropriate form needed to our Communications Coordinator, Lisa Gilligan, at the Ministry Center or return via email to lisa@stjamesge.org. Requests will be processed within 2-3 business days and requests are not approved until confirmation is received from Lisa Gilligan.
Facility Usage Forms
Below are the forms most commonly used by our ministries and organizations.
To Request Usage of a Room:
- Please complete a digital form, by clicking here.
- -OR- download a printable form to complete and submit to lisa@stjamesge.org by clicking here.
To Make a Change or to Cancel a previously scheduled event:
- Please complete a digital form, by clicking here.
- -OR- download a printable form to complete and submit to lisa@stjamesge.org by clicking here.
To Indicate Setup Needs for a previously scheduled event:
- Please complete a digital form, by clicking here.
- -OR- download a printable form to complete and submit to lisa@stjamesge.org by clicking here.
To Request Pre-Approval for a Fundraising Event:
- Download a printable form to complete and submit to lisa@stjamesge.org by clicking here.
For an explanation of the St. James Policy about Fundraising, by clicking here.
Additional Facility Usage Forms
- To request to schedule a parish event at an offsite location, download a printable form to complete and submit to lisa@stjamesge.org by clicking here.
- To add a keyword to the parish facilities calendar, download a printable form to complete and submit to lisa@stjamesge.org by clicking here.
- To account for the income and expenses of your fundraising event to the Parish Council, download a printable form to complete and submit to lisa@stjamesge.org by clicking here.
Helpful Guides When Using Our Facilities for an Event
- For helpful guidelines and practical information about utilizing the St. James Hall Kitchen, click here.
The three standard Setup Options for St. James Hall 1 are as follows:
St. James Hall 1 Default Setup (with lunch tables)
St. James Hall 1 Theatre Style
St. James Hall 1 Hospitality Style
The two standard Setup Options for St. James Hall 2/3 are as follows:
St. James Hall 2/3 Default (Undivided)
St. James Hall 2/3 Divided (with wall divider separating room into two spaces)
